Friday, July 20, 2012

Spring Adventure Sprint RAce

Pennypinchers AR Team Spring Sprint Adventure Race

This race will be held close to Plettenberg Bay on the first day of Spring 2012.Below are the basic rules and regulations.
For more information and entry forms please contact James or 082 9257885

Mountain biking – teams should be prepared for a range of riding including single track, steep hills, gravel roads and sealed roads.
  • Trekking – will involve traveling by foot  through rugged terrain. Trekking will be over diverse terrain.
  • Swimming - teams might be required to cross rivers.
  • Orienteering – orienteering is an extremely important part of the race. The course is not marked and teams are required to navigate using map and compass.


Compulsory Competitor Equipment

Equipment rules are not enforced to inconvenience competitors. Competitors must each be equipped with the following minimum equipment.

Equipment that must be carried on person at all times. (Stronger team members may carry weak team members equipment)
  • Back pack.
  • Whistle. Must always be reachable. When cycling or trekking on your backpacks shoulder strap..
  • Headlight or torch. Functional and water resistant with sufficient quantity of batteries.
  • At least a 2-liter hydration system (water bottles or bladder).
  • Sufficient food for the duration of the race
  • Space/Safety blanket.
  • Thermal or fleece layer consisting of a long sleeve top and long pants/tights. The long pants can be worn on the body. The top must be an extra top that is kept dry inside backpack.
  • Waterproof jacket. Jacket must be waterproof, windproof, breathable, with a hood, be tape sealed and be suitable for potentially extreme conditions. Do not skimp on a light weight jacket that will not protect you in bad weather.
  • Buff or balaclava or beanie.
  • Knife.

Equipment that must be carried on person during the trekking legs.

  • All of the on person items in the first paragraph.
  • Sufficient trekking clothing and footwear.

Equipment that must be carried on person during the cycling legs.
  • All of the items in the first paragraph.
  • Sufficient cycling clothing and footwear.
  • Approved cycling helmet.
  • Mountain bike.  
  • Mountain bike repair kit.
  • Rear red cycle light.

Compulsory team equipment.

Each team must be always equipped with the following minimum equipment: Equipment must be with team at all times.

  • Compass. A proper stand alone compass, not integrated in watch.
  • Cell phone.Fully charged with sufficient air time
  • First aid kit.
  • Water purification tablets.
  • Pencil and notebook.

Compulsory Equipment Defined

  • Backpack – any form of backpack capable of containing the equipment and provisions required by the team. Teams must be able to carry their running shoes on the cycling legs.
  • First Aid Kit – the first aid kit should contain the necessary equipment to cope with injuries while far from assistance e.g. gauze, antiseptic solution (Dettol/Savlon), triangular bandage, plasters, rehydration powder (Rehidrate), strapping tape, latex gloves, roller bandage,personal medication (asthma pump, anti-histamines).
  • If the team uses a mountain bike towing system it must have a quick release system to reduce the risk of accidents.

Restricted Equipment

  • Any firearm or weapon.
  • Maps other than those provided by the organizers
  • Satellite navigation equipment 
  • GPS wrist watches that indicate distance travelled are NOT allowed i.e. Polar RS 800.


Teams are to adhere to the following stipulations at all times:
All waste is to be carried to the closest transition or checkpoint for disposal.
  • Human waste is to be buried 20cm  below the soil surface.
  • Picking of flowers, cutting of walking sticks and/or any damage to the natural vegetation (even though they might appear to be dead) is prohibited.
  • The making of fires, whatever the circumstances and no matter how small, are prohibited along the entire route.
  • No tree, rock etc may be defaced in any manner.
  • Be polite and courteous to local inhabitants. Pass quietly through settlements and farms.
  • No game fences to be climbed

  • The event must be started and completed by the entire team.
  • All members of the team must be within visual and hearing distance of all other members of their team at all times i.e. spread over no more than 100m.
  • No substitutions will be allowed.
  • The team is to complete the entire event without any assistance.
  • Teams receiving any form of assistance, including medical assistance, whilst not in a transition area, will be disqualified.
  • Teams are required to pass through all transitions and checkpoints in the order designated by the Organiser.
  • Teams will visit designated transitions areas to change racing disciplines, refill their supplies, change clothing and gear.
  • Teams only have to carry compulsory gear but are welcome to take more equipment if needed.
  • Teams can arrive at the registration with a normal sedan. No 4*4 is needed. Vehicles can be parked at the registration venue for the duration of the event.
  • All team members are required to pass through all transitions and checkpoints together. At these check points, which will be indicated by a board displaying a letter of the alphabet, any team member is to clearly mark the letter on the team passport.
  • Race marshals may request the passport for inspection. Failure to mark any transition or checkpoint on the passport will result in disqualification, unless the team returns to the missed transition or checkpoint and the team in full compliment, re-does the route from the missed point on
  • Where teams are required to comply with time restrictions during an event, this will be for safety or logistical considerations.
  • Progress of teams who are moving to slow will be evaluated on Saturday. If movement is to slow these teams will be re-routed on a shortened course, to ensure teams finish before night fall on Saturday..
  • While organisers do try to avoid bottlenecks, delays may cause teams to wait their turn to complete a discipline. If the delay time is to be ‘returned’ to the team the marshal will record their time of arrival at the discipline and time of start of the discipline. Specific information will be indicated at race briefing or in the race book.
  • Kit inspection may take place at any point in the race. Teams will have to report to an official for kit inspection on request.

Support Crew
No Team support members will be required. Supporters are welcome to support their team’s progress at designated viewpoints. These areas will be indicated at race briefing.
  • The best way to follow your teams progress is to become a volunteer race official. Contact race organisers for more information.
  • No physical support is allowed. Any form of physical support will lead to the team’s disqualification.
  • Supporters may provide moral support at designated viewpoints.
  • Supporters are to have read these Standard Rules and Regulations as well as the Event Specific Rules.
General Rules

  • Any team and/or individual who tests positive for illegal substances will be barred from all events for a minimum period of two (2) years. (See for illegal substance details.)
  • Any individual, male or female, will be barred from all events for life if found to have used physical violence during the course of the event.
  • Abusive language will not be tolerated. Persons wishing to express outrage will do so in a controlled manner through their team captain only.
  • Teams crossing the finish will be given a “line finish position”. This is pending the outcome of illegal substance test results, complaints and/or any further information coming to the Organisers’ knowledge.
  • The first team to complete the event, having complied with all rules and regulations and time penalties taken into consideration, will be considered the winning team.
  • Any abuse of or disregard for instructions given by race marshals to any team member, will result in immediate disqualification and a disciplinarily hearing at the end of the race. The disciplinarily hearing may result in additional penalties.

Medical Assistance
  • Medical crews will be available for non-emergency medical treatment and consultation within transition areas when available. Any team receiving any form of medical treatment outside a transition area or a medical support area as specified in the race instructions will be disqualified.
  • Medical treatment within transition areas is limited to basic first aid and advice. Should a racer require advanced life support, active fluid replacement therapy (IV), the administration of any oral or intravenous drug, then that racer, subject to the race director’s final decision, will be prevented from continuing with the event.
  • The medical crew has the authority, on confirmation with the race director, to withdraw a racer from an event should the racers further participation in the event result in permanent injury, disability or death to the racer or his/her teammates.
  • Racers are obliged to carry the team’s personal medications in the team first aid kit or on the person concerned. The medical crew will not be on hand to supply personal medication should the team concerned have failed to supply their own.
  • The medical crew will provide immediate, emergency treatment and stabilisation. Should a racer require transport by road or air ambulance, the cost of any transport out of the race environment will be carried by the patient
  • Racers are strongly advised to take appropriate insurance against the costs of emergency evacuations and repatriation.

Complaints & Appeals
  • All complaints and/or queries are to be directed through the team captain. Only the captain is allowed to direct questions, objections and complaints to the Organisers and/or their Management team.
  • In the event of there being discrepancies in finishing positions resulting from such reports and/or complaints. Prize giving will be given after a verdict has been reached by the race director.
  • Positions announced at prize giving are subject to the results of illegal substance tests and any further findings brought to the attention of the Organisers.
  • Any team wishing to appeal or complain any aspect of the event can do so. Complaints are to be received by the Race Director within half an hour of the team crossing the finish line. Complaints may only be made with firsthand knowledge. No second-hand reports will be accepted or considered. Appeals regarding decisions are to be received by the Race Director within 1 hour of the decision.
  • The event Organiser, as advised by senior marshals will consider appeals.  

Disqualification/Time Penalties
  • Any team transgressing the 100 meter, visual and hearing distance rule will be disqualified.
  • Any team found not to be equipped with the compulsory equipment, as specified; during a kit inspection will not be allowed to start the event.
  • Any team found not to be equipped with the compulsory during the race will be given a two hour penalty per missing item. To be added on to final racing time.
  • Any team found to have transgressed the rules and regulations of the event and/or acting contrary to the spirit of the event will be liable for disqualification.
  • The race director may impose a disqualification or penalty taking into consideration the spirit of the event. A statement will be requested from the applicable team captain should they wish to explain or justify the team’s actions.
  • Any team and/or individual refusing to undergo testing for illegal substances will be disqualified.

Spirit of the Event
  • No scouting prior to the event
  • Not cheating with regard to the rules and regulations of this event and the sport.
  • Where one team finds another in need of medical attention – they must stop to assist.
  • Abiding by the rules and regulations of this event and sport.
  • Being eco-friendly, polite and prepared to assist a fellow man in need.
  • Not misleading Organisers and/or marshals with inaccurate/incomplete information.
  • Not removing checkpoints, their illuminating devices or signage of any sort.